Job Description

Job Description

Job Description

Description

Job Title: Entry-Level Event Assistant
Location: Philadelphia, PA
Job Type: Full-Time

The Entry-Level Event Assistant will play a crucial role in supporting the planning, coordination, and execution of various events, including corporate meetings, conferences, weddings, and social gatherings. This role offers an excellent opportunity to gain hands-on experience in the event planning industry and develop valuable skills in a fast-paced, team-oriented environment.

• Event Coordination: Assist in the planning and organization of events, including venue selection, vendor coordination, and logistics management.
• Client Support: Communicate with clients to understand their needs and preferences, and provide excellent customer service throughout the event planning process.
• On-Site Support: Provide on-site assistance during events, including setup, registration, attendee management, and troubleshooting any issues that arise.
• Administrative Tasks: Handle administrative duties such as data entry, maintaining event schedules, and preparing event materials.
• Vendor Liaison: Assist in coordinating with vendors, including caterers, decorators, and AV technicians, to ensure all event components are delivered as planned.
• Marketing and Promotion: Help with promoting events through social media, email campaigns, and other marketing channels as needed.
• Post-Event Activities: Support post-event activities, including gathering feedback, processing invoices, and assisting with event debriefs.

• High school diploma or equivalent; some college coursework in event planning, hospitality, or a related field is a plus.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to work well under pressure and handle multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

• Competitive salary and performance-based bonuses.
• Health, dental, and vision insurance.
• 401(k) plan with company match.
• Paid time off and holidays.
• Opportunities for professional development and career growth.

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